Free Offer Letter Generator

Write a professional job offer letter in minutes. Enter the candidate, role, compensation and start date, and the letter is composed for you — ready to personalize and download as a PDF. It's free, needs no signup, and runs entirely in your browser.

Company

Upload logo

Company name

Address

Candidate & role

Date

Offer reference no.

Candidate name

Employee ID (if assigned)

Candidate address

Job title / role

Department

Location

Work mode

Start date

Currency

Annual salary / CTC

Joining bonus

Reporting manager

Working hours

Probation period

Notice period

Benefits

Governing law / jurisdiction

Accept by (deadline)

Salary breakup (optional)

Terms & conditions

Each clause is written from the fields above, so it cannot contradict them. The checked set is what a standard offer letter carries.

Confidentiality and intellectual propertyYou will treat as confidential all proprietary information of Your Company Pvt Ltd and its clients, both during and after your employment. All work product, inventions and materials created in the course of your employment shall vest in Your Company Pvt Ltd.Background verificationThis offer is contingent on satisfactory completion of reference and background verification, and on your furnishing proof of your right to work and of the qualifications and experience you have represented.ProbationYour appointment is subject to a probation period of [probation period]. During probation either party may terminate this engagement on shorter notice as set out in the company's policies.Notice periodAfter confirmation, either party may terminate this employment by giving [notice period] written notice, or salary in lieu of notice at the Company's discretion.Company policiesYour employment will be governed by the policies of Your Company Pvt Ltd as amended from time to time, including its code of conduct and its policies on data protection and workplace conduct.Entire agreementThis letter sets out the entire agreement between us and supersedes all prior discussions, representations and correspondence, whether written or oral, relating to your employment.Governing law and jurisdictionThis letter shall be governed by and construed in accordance with the laws of [jurisdiction], and the courts at [jurisdiction] shall have exclusive jurisdiction over any dispute arising from it.Validity of this offerThis offer may be withdrawn at any time before it is accepted in writing.

Additional terms & signatory

Additional terms

Enclosures / annexures (one per line)

Signatory name

Signatory title

Signature

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Company seal / stamp (optional)

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Signature alignment

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Your Company Pvt Ltd · Offer of Employment · Ref OFR-0001
Your Company Pvt Ltd —Ref: OFR-0001 Candidate Name Subject: Offer of Employment Dear Candidate, We are pleased to offer you the position of [Role] at Your Company Pvt Ltd (Onsite). We were impressed with your background and believe you will be a valuable addition to our team. Your employment is scheduled to begin on [start date]. Terms and conditions Confidentiality and intellectual property. You will treat as confidential all proprietary information of Your Company Pvt Ltd and its clients, both during and after your employment. All work product, inventions and materials created in the course of your employment shall vest in Your Company Pvt Ltd. Background verification. This offer is contingent on satisfactory completion of reference and background verification, and on your furnishing proof of your right to work and of the qualifications and experience you have represented. Company policies. Your employment will be governed by the policies of Your Company Pvt Ltd as amended from time to time, including its code of conduct and its policies on data protection and workplace conduct. Entire agreement. This letter sets out the entire agreement between us and supersedes all prior discussions, representations and correspondence, whether written or oral, relating to your employment. Governing law and jurisdiction. This letter shall be governed by and construed in accordance with the laws of [jurisdiction], and the courts at [jurisdiction] shall have exclusive jurisdiction over any dispute arising from it. Validity of this offer. This offer may be withdrawn at any time before it is accepted in writing. We look forward to you joining us. Please sign and return a copy of this letter to accept. We look forward to welcoming you aboard. Sincerely, Signatory Name HR Manager, Your Company Pvt Ltd Acceptance I accept the offer of employment on the terms set out in this letter. Candidate name Signature Date This document is confidential and intended solely for the addressee.
Ref OFR-0001 · candidate · continued

Your Company Pvt Ltd

—Ref: OFR-0001

Candidate Name

Subject: Offer of Employment

Dear Candidate,

We are pleased to offer you the position of [Role] at Your Company Pvt Ltd (Onsite). We were impressed with your background and believe you will be a valuable addition to our team.

Your employment is scheduled to begin on [start date].

Terms and conditions

Confidentiality and intellectual property. You will treat as confidential all proprietary information of Your Company Pvt Ltd and its clients, both during and after your employment. All work product, inventions and materials created in the course of your employment shall vest in Your Company Pvt Ltd.
Background verification. This offer is contingent on satisfactory completion of reference and background verification, and on your furnishing proof of your right to work and of the qualifications and experience you have represented.
Company policies. Your employment will be governed by the policies of Your Company Pvt Ltd as amended from time to time, including its code of conduct and its policies on data protection and workplace conduct.
Entire agreement. This letter sets out the entire agreement between us and supersedes all prior discussions, representations and correspondence, whether written or oral, relating to your employment.
Governing law and jurisdiction. This letter shall be governed by and construed in accordance with the laws of [jurisdiction], and the courts at [jurisdiction] shall have exclusive jurisdiction over any dispute arising from it.
Validity of this offer. This offer may be withdrawn at any time before it is accepted in writing.

We look forward to you joining us. Please sign and return a copy of this letter to accept.

We look forward to welcoming you aboard.

Sincerely,

Signatory Name

HR Manager, Your Company Pvt Ltd

Acceptance

I accept the offer of employment on the terms set out in this letter.

Candidate name

Signature

Date

This document is confidential and intended solely for the addressee.

A4 (210 × 297 mm) · 1 page

How to create an offer letter

1
Add company details
Enter your company name, address and logo for the letterhead.
2
Add the candidate and role
Fill in the candidate's name, the job title, location and start date.
3
Add compensation and manager
Enter the annual CTC or salary and the reporting manager.
4
Adjust terms and signatory
Edit the additional terms and add the signatory's name and title.
5
Download the offer letter
Click Download for a print-ready PDF. Free, with no signup.

Who the offer letter generator is for

Startups and small businesses hiring
HR teams and recruiters
Founders making their first hires
Anyone extending a formal job offer

Frequently asked questions

Is this offer letter generator free?

Yes. Create and download unlimited offer letters as PDF for free, with no signup or watermark.

Can I edit the letter wording?

Yes. The body is composed from your inputs, and you can edit the additional terms freely before downloading.

Is the candidate's data kept private?

Yes. The letter is generated in your browser — names and salary details are never uploaded to our servers.

Is this a legally binding contract?

It produces a standard offer letter document. For a binding employment contract, have it reviewed by a professional and adapted to local law.

Can I add my company logo?

Yes. Upload your logo and it appears at the top of the letter.

Can I add a salary breakup and signature?

Yes. Add an optional CTC breakup table, work mode, notice period, joining bonus and enclosures, then sign with an uploaded or drawn signature plus a company seal.